IEEE Format: Writing Guide With IEEE Citation Style Examples

May 3, 2022 | 0 comments

May 3, 2022 | Citation Guide | 0 comments

The IEEE format is a standard format for research papers created by the Institute of Electrical and Electronics Engineers in the early 1970s. The Institute of Electrical and Electronics Engineers, or IEEE, is an organization for those working in electrical engineering, electronics, and computer science. This article will detail how to cite your paper in IEEE format word. You can also use IEEE format citation generator available on the internet

What Is IEEE?

You may be wondering, “What is IEEE?”

IEEE stands for the Institute of Electrical and Electronics Engineers. It’s a professional association that aims to help electrical engineers, electronics engineers, and computer scientists work together to advance the field of electrical engineering. Its members number over 400,000 people in more than 160 countries worldwide. The organization operates primarily out of its headquarters in New York City.

So now that you know what IEEE is and why it exists let’s discuss how this organization can help you as an academic writer.

Read also: How To Write A Successful Profile Essay

Why Citing is Important for Your Academic Performance?

A citation can show how you came to the information you presented. For example, when you are writing about the effect of a certain drug on heart rate, it is important to provide accurate information about what has been published in a peer-reviewed journal. To reference in your paper, you need to cite the source. As such, authors should explain how they got their information.

Let’s be honest: no one likes writing citations and references. It is the most tedious and difficult part of writing a paper in IEEE format. However, this section makes your research more reliable, trustworthy, and credible. But why?

  1. Why do you need to cite? It shows that you have done thorough research on the topic discussed in your paper. It also demonstrates that you have consulted various sources to get a better understanding of key ideas;
  2. Citing improves your writing skills, particularly diction and vocabulary knowledge. When you write a citation or reference, you have to use terms such as edited by; The pages x-y are referred to as pp.; The authors are cited as follows (Smith et al., 2012);
  3. Citing makes your paper more credible and reliable due to facts included from other studies that their authors trusted;
  4. Citations help you avoid plagiarism because they demonstrate how exactly you took information from one source or another;
  5. Citations help you get good grades because professors evaluate students’ papers with consideration of the number of citations made in them;
  6. Citing helps maintain academic integrity, highlights your work’s uniqueness, and contributes to further research in the field of study.

Basic Page Format of IEEE: format everything you need

This section outlines the basic page format for IEEE publications. The IEEE Editorial Style Manual specifies the instructions for formatting a paper. All papers should be double-spaced and formatted with a standard font (size 10, Times Roman or 12, Courier). All manuscripts must include page numbers in the bottom center of each page. The title of your paper should be briefly written in bold letters at the top of every page (except on the title page).

The following information is required on your first page:

  • Author name(s) – this may include full name, initials, and family name
  • Affiliation(s) – university or company affiliation being used to conduct research or complete a project
  • An abstract – summary of topic and findings
  • Keywords – terms that you can use to identify or abstract relevant literature or subject search in an online database

The body section of your work should consist of organized headings that mark distinct topics within your paper. A typical sequence would include:

  • An introduction-The introduction will give background information about the study, followed by a statement outlining the purpose of your research.
  • Main body paragraphs with subheadings as needed- The main body section will present data from results and analysis and discuss any limitations you might have encountered during your research phase.
  • A conclusion-a conclusion paragraph summarizes all findings from previous paragraphs and includes any recommendations for further research in this area.

The standard IEEE template contains the following sections in the same order:

  1. Title Page (including the article’s title, byline, membership, and first footnote)
  2. Abstract – should be one paragraph long (preferably between 150 to 250 words)
  3. Index Terms
  4. Nomenclature (optional)
  5. Introduction
  6. Body of Article
  7. Conclusion
  8. Appendix(es)
  9. Acknowledgment (s)
  10. References
  11. Photos and Biographies

IEEE format template free download can also be downloaded here>>> IEEE-format. The IEEE format download has the recommended guidelines, IEEE format font size, structure adopted from IEEE format Purdue owl

To write an IEEE style paper, students should follow these IEEE Referencing the basics:

  • Paper title. The title should be bold, and all the letters should be capitalized except for prepositions and articles. Make sure that it clearly emphasizes the main ideas of your work.
  • Byline. When writing in IEEE format, you need to include the author’s name followed by their affiliation below the title (in italics). Also, provide a footnote with an author note at the bottom of each page.
  • Main body. You have to follow some basic rules when composing the main body. All written in 10pt font size, the text should appear in two columns on the page. Columns on the last page must be the same length, which means the author may need to add a column break.
  • The paper should start with an abstract (150-250 words) followed by index terms (a descriptive collection of keywords).
  • Depending on the subject and context, papers may include additional sections like Acknowledgments, Appendices (if you need to add extra material), Notes to Practitioners, or Nomenclature (if there are many specialized terminologies used throughout your work).
  • The main body of the paper can be divided into relevant sections and subsections; however, authors should avoid long paragraphs because they make it more difficult for readers to process information quickly.
  • All tables, equations, and figures must be numbered in consecutive order and centered in the column; note that you must add captions and reference all non-original tables/images/videos in a separate section called “References” at the end of your paper.
  • IEEE papers should start with a drop cap two lines deep; also, don’t forget that all citations must reference something specific in-text – use both direct quotes and paraphrases sparingly because this will indicate only limited knowledge on your part!

IEEE Format on different Parts of a Paper

In-text citations and references are given in the body of a paper to give the authors some credit for their work. This section will learn about the IEEE format on different paper parts.

1. Headings

IEEE has identified five heading levels for headings in a document. Every heading should have at least two sections, one main section, and one sub-section. To make it easier for the reader, use capitalization consistently throughout the heading title structure. Displayed below is an example of how headings should look when written in IEEE format:

  1. 1st level – Main Heading – Centered and Bold (no indent)
  2. 2nd level – Sub-headings – Left justified, bold, and italicized (one single line space before the text)
  3. 3rd level – Sub-sub-headings – Flush left, bold and italicized (one double line space before the text)
  4. 4th level – Sub-sub-sub-headings – Indented paragraph beginning with boldface upper case and lower case letters followed by a period (one double line space before the text)
  5. 5th level – Subparagraphs within 4th level subheads – Indented with a run in the sentence starting with boldface lowercase letter followed by a period (one double line space before the start of 3rd & 4th levels).

When formatting your paper, the first thing you have to do is what style to use. The style will change the way the whole paper appears in terms of the font, spacing, margins, and other writing rules.

If you have been asked to write using the IEEE format, then these are some of the guidelines that you need to follow to write a good paper:

  • Use boldface for the headings
  • Use lower case except for the first word and proper nouns
  • you should capitalize the first letter of the first word
  • Use a period after the heading (i.e., ‘Introduction.’)
  • The headings should be numbered

a) Appendix headings

The heading for the appendix and subheadings should appear in the same style and format as a normal section heading. The appendix heading is not capitalized (always write it lowercase). There is no period after the word “appendix” (if there are multiple appendices, use letters to distinguish them: “Appendix A”). Appendices are labeled with capital letters if there is only one appendix. Use bold font to make it stand out. Left aligns the heading on your page, just like all other headings throughout your paper. Do not underline the heading or add a period at its end since it is not a complete sentence and doesn’t require punctuation.

b) Reference and Acknowledgement headings

Now that your body paragraphs are done, and you’ve dutifully written a conclusion, it’s time to move on to your paper’s reference and acknowledgment sections.

In the main part of your text, any section heading will be in plain font. However, both references and acknowledgments should be in italics. “References” is capitalized, but “acknowledgments” are not. Keep it consistent throughout your document: make sure that you put any new section headings in italics (e.g., “Results” or “Materials and Methods”).

Since acknowledgments don’t have many rules about formatting, this section can be as long or short as you like—it’s up to you what to include here. In the reference section, though, there are a few things you’ll want to keep in mind:

  • List all references alphabetically by surname of the first author
  • Place multiple works by the same author chronologically by year, with the earliest work first
  • Do not number individual entries in this list; do not use letters after numbers (e.g., Smith [1], Smith [2a])
  • When giving references for online sources such as websites, replace publication information with the URL
I) First Footnote 

You should cite your source if you use another person’s word in your document. The first footnote appears on the first page. It is used to include the title of the paper and the author’s name. This helps to identify each paper according to its publication. You can place a footnote at the footer or bottom of each page where you have used a citation from or reference another author’s work.

Here is an example:

1 John Doe, “Paper Title,” JOURNAL OF ENGINEERING AND APPLIED SCIENCE (JEAS) VOLUME,, NUMBER,, MONTH 20XX

2. Abstract

An abstract is a summary intended to give the reader a general overview of what the paper focuses on. An abstract should be between 100 and 250 words and a single paragraph.

The abstract should contain only the main ideas, not citations, figures, tables, or acronyms. The purpose of an abstract is to provide readers with information about the paper to decide whether it is relevant to their needs.

3. Index Terms

The index terms are used in database searches to help readers find your paper. Ensure that your index terms are in Times New Roman font and follow the requirements below.

  • Index terms should be centered and bolded.
  • Index terms should be all upper case letters, separated by commas.
  • Index terms should be indented at the first line of each paragraph and followed in alphabetical order.

4. Text Equations

Whether you have one equation or many, there are a few general guidelines to consider when preparing equations in IEEE format.

Equation numbers should be placed inside parentheses and set flush to the right margin (or on the last line of a multi-line equation).

All text and math lines should be single-spaced.

Each line of an equation should be numbered individually. The numbering should be consecutive, beginning with (1) and continuing through the last equation. Numbers may appear on multiple lines. However, each separate line must have its number. Equations that contain double-column layouts or displayed math should also be numbered individually. If an entire sequence appears as a single block of text or math, it is unnecessary to number each line within the block; just assign it one equation number for the entire sequence and center that number above or below, as shown in examples 8a–8d below.

5. Acknowledgment

Now that your paper is complete, it’s time to give people credit where credit is due. In IEEE format, the acknowledgments section is a place to thank anyone who helped you along the way. This could mean anything from a group member who proofread your work to professors or experts who have advised on the topic. It’s also common to thank institutions where you conducted any research and grant agencies that provided funding for research.

Don’t forget about their contributions if you are working with others! If a co-author helped write sections or find sources for the paper, acknowledge them in this section.

Some things not to include in your acknowledgments section include:

  • People who did not contribute to the paper at all
  • Thanking contributors outside of academia (this includes friends and family)
  • References (they do not appear in this section)
  • Already acknowledged people (do not repeat acknowledgments)

6. References

At the end of your paper, you must add a list of references. The IEEE reference style is used in many publications and conferences. A complete reference list must be provided—the absence of this section will be considered an omission, which is considered a type of plagiarism and will result in failure to accept your paper for publication or presentation.

Include the following information for each source:

  • Author(s) name(s). If there are more than three authors, use the first author’s name followed by “et al.”
  • Title of the article.
  • Name of conference or journal (if applicable). Do not include any typeface formatting such as bold, italicized font.
  • Date published. If a date is not available but “no date.”
  • Page numbers (if applicable). Page numbers should only be included when referencing a quote from specific pages within a text.

7. Text Citation of Figures and Tables

A table, graph, or diagram must be numbered consecutively and referred to in the text. If you cite the table or graph in the text, it should be included as part of a constructed sentence to read smoothly rather than just being a list—even if you have six graphs! Read them all together and see if they still make sense.

It should also be clarified how to interpret the data in each figure or diagram. Indicate what each symbol means (e.g., + for open circuit, x for short circuit). Do not use more than one abbreviation, especially if there is only one item on each axis. The reader may think you are using two different abbreviations for the same thing! For example:

  • “The results of Fig. 5 indicate that….”
  • “The results presented in Fig. 5 show….”

8. Biographies

We’ve covered a lot of important information today, and I know it can be challenging to remember it all. Here are some main things to keep in mind:

  • A biography in IEEE format should be brief and include your professional achievements, academic background, experience, and key publications.
  • In the first sentence of your biography, summarize your research interests or the most significant contribution to this paper.
  • You have to put your biography at the end of the paper after references and before appendices (if there are any).

9. Footnotes

Footnotes are placed at the bottom of each page and are indicated in the text by superscript Arabic numerals (1, 2, 3). There is no limit to the number of footnotes on a page. Footnotes should be separated from the body of the text by a solid line that is 1/2 inch long, and that is centered between the left and right margins.

Each footnote should be numbered consecutively throughout your paper. Note that having more than one footnote on a given page with identical numbers; may occur when referring to notes added while editing or proofreading your paper. However, if you change something in a numbered footnote, make sure all associated notes have been renumbered accordingly.

Do not use footnotes merely to avoid overloading your text with parenthetical references (see the section on citing references in IEEE style below); these may confuse readers who print out your paper since such references will be split across several pages. Each footnote should contain no more than 100 words; longer footnotes should be incorporated into the body of your paper or included as appendices following your list of references.

10. List in Text

  • Lists in the text should be numbered using Arabic numerals.
  • Each list item should be clear and concise, and consistent with each other.
  • Any additional information that refers to a certain element of the list should be included in brackets after the list item [3]. For example:
  • List item one
  • List item two with additional information [2]
  • List item three

How to Cite References in IEEE Format

In IEEE style, you should cite every reference in two places:

  • Within the text of your document, you must cite each reference in numerical order. Each citation has a number that appears within square brackets, like [1].
  • At the end of your paper, you create a References section that lists all publications used to write your paper. Each entry is numbered and matches the citations within the text.

The following sections provide detailed examples for citing different sources and media types.

1. Digital Documents

This is a broad category, ranging from e-books and articles on the web to podcasts. Luckily for you, the format is the same regardless of what kind of digital document you’re citing. There are just a few things you need to pay attention to:

  • E-book: [corresponding number] Author’s last name, first initial. (Year). Title of e-book [format]. Retrieved from http://xxxx or doi: xx.xxxxxxxxxx

Example: [6] S. Calmer. (1999, June 1). Engineering and Art. (2nd edition). [On-line]. 27(3). Available: http:// website URL [May 21, 2003].

  • IEEE Website Citation: [corresponding number] Author’s last name, first initial. (Year). Title of webpage [format]. Retrieved from http://xxxx or doi: xx.xxxxxxxxxx

Example: [7] Emarketer.com. “Social Networking Reaches Nearly One in Four Around the World.” Available: http:// website URL, Jan. 25, 2014. [Accessed: June.23, 2014].

  • Podcast: [corresponding number] Author’s last name, first initial.. (Year). Title of podcast episode[MP3 file]. On Name of the podcast. Retrieved from http://xxxx

Example: [8] R. Robertson. “Leadership at the Bottom of the Earth… Where No One Hears You Scream”, Sir Walter Murdoch Lecture, 2010. [Podcast]. Available: http:// website URL. [Accessed: Aug. 5, 2010].

2. Cite Print References in IEEE Format

  • Book: Single Author. [corresponding number] Surname, First Initial. Second Initial. (Year). Title of book (1st ed.). Place of Publication: Publisher Name.

Example: [1] W.-K. Chen. Linear Networks and Systems. Belmont, CA: Wadsworth, 1993, pp. 123-135.

  • Book: Two or More Authors. [corresponding number] Surname, First Initial., & Surname, Second Initial. (Year). Title of book (1st ed.). Place of Publication: Publisher Name.

Example: [2] U. J. Gelinas, Jr., S. G. Sutton, and J. Fedorowicz. Business Processes and Information Technology. Cincinnati: South-Western/Thomson Learning, 2004, pp. 98-100.

  • Book: No Author. [corresponding number] Title of book (1st ed.).(Year). Place of Publication: Publisher Name.

Example: [3] The Oxford Dictionary of Computing, 5th ed. Oxford: Oxford University Press, 2003, pp.13-23.

  • Article in a Journal. [corresponding number] Surname, First Initial., & Surname, Second Initial. (Year). “Title.” Journal title, Volume Number(Issue Number), Page Number-Page Number.

Example: [4] G. Pevere. “Infrared Nation.” The International Journal of Infrared Design, vol. 33, pp. 56-99, Jan. 1979.

  • Newspaper Article. [corresponding number] Author. “Article title.” Newspaper title, pp, date.

Example: [5] N. Perpitch, “Green groups battle to overturn gas plan,” The Australian, p. 2, Sept. 7, 2010.

Final Thoughts

In conclusion, it’s important to cite sources within the body of the text and in a bibliography. Before starting your research or writing process, be sure that you know what format to use for your project. You can follow this guide to help ensure that your paper is written properly using IEEE standards. If you have any questions about citations or references, please contact our support team from our Experts with your IEEE Format Paper.

If you think that formatting a paper in IEEE format is easy, then you are wrong because it requires a lot of time and effort to get this right.

If you are also struggling with your paper, our team of professional writers can help. We have a team of qualified writers who can help you with your referencing and formatting.

Whether you want an entire paper is written or some assistance with the formatting style, we can help. We can do all this for you, whether it is APA, MLA, Harvard, or any other style used by universities across the world.

Whether it is an essay, thesis, or dissertation, we possess the skills and expertise to complete any task for you.

Frequently Asked Questions

IEEE papers begin with a drop cap two lines deep, followed by the next 8-12 characters (or 1-2 words, whichever is appropriate) in all caps. Figures, tables, and equations should each be numbered consecutively, but separately. They should also be centered in the column in which they appear.

  1. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  2. Make sure the insertion point is in the Find What box and that there is nothing in the box.
  3. Click the More button if it is available.
  4. Click Format and then click Style. Word displays the Find Style dialog box.
  5. In the dialog box, select either the Footnote Reference or Endnote Reference style, depending on which you used in your document.
  6. Click OK to close the Find Style dialog box.
  7. In the Replace With box enter the following: [^&]
  8. Click Replace All.