Health Information Management (HIM)
The functions of the information managers in health sector change progressively with the advances in electrical records systems. Health Information Management (HIM) is the efficient handling information of patients’ records and other healthcare data (Johns, 2002). The role of HIM technicians continues to shift from paperwork to electronic. Presently, managers in this field facilitate proper implementation of information systems. They also monitor electronic health records to ensure that medical practitioners and patients reach the appreciate information. The professional maintains the security and confidentiality of data within the healthcare organizations (Kotter, 2001). They exhibit a positive response to the technological evolution by setting standards for obtaining, processing, and analyzing information for efficient health records.
Health information management embraced the need for a shift from traditional to professional techniques. The transition is a process that requires resources and implementation to shift. It involves moving from traditional to the high-value enterprise (Morrissey, 2004). The process begins with shifting of resources, priority clarification; work on the priority, and policy development. The HIM professionals consume the available capital to reduce the present physical records. Implementation of system strategic plan is the best to step to facilitate activities such as relocation of records, scanning of paper-based records, and application of maintenance strategy to eradicate outdated records. Prioritizing procedures such as dealing with short-term also assist in the transition process
The traditional model of HIM involves paper-based records for patients’ information storage hence poor data management. Security of data is vague as there are losses; however, hacking information from the hard copy may be tiresome (Johns, 2002). The system does not require regular training since there is limited advancement. There is difficulty in tracing past information in case of any reference. Information analysis is very slow since the process is manual hence, time-consuming. It requires general information management skills and therefore, calling for further training for HIM professionals to minimize loss.
The professional model ensures efficient utilization of HIM skills such effective communication, time management, and coordination. The process demands adequate training of practitioners for a better understanding of the changing role of HIM (Kotter, 2001). Training begins at the same time with the implementation process and carries on due to the continuous evolution of information system. Healthcare physicians also educate patients on data access and interpretation their health information (Morrissey, 2004). The use of an electronic system in the professional model to record, process and display data promotes proficient data collection, processing, and analysis and security.
An organization requires an effective change in management to adopt the health information management. Various skills and factors are necessary for the implementation of an information system including communication, leadership, personal skill, training, and assessment tools (Johns, 2002). HIM managers must dedicate the available resources to meet the requirements. Commitment is necessary in times of low productivity and high expenses. Communication within the organization is the key factor to success because people get information about changes in the operation. Adoption of the IS may need basic and advanced training to obtain new skills for the changing management roles. IS execution involves evaluation of workforce to access the current level of skills and preparation.
Johns, M. (2002). Information management for health professions (2nd ed.)Albany, NY: Thomson
Kotter, John, P. (2001) “What Leaders Really Do.” Harvard Business Review, December
Morrissey, J. (2004, July). Modern Healthcare, 34(27), 20. Retrieved September 28, 2004, from Abi/Inform complete database