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Construction of New Intel IGC Project

Oct 23, 2018 | 0 comments

Oct 23, 2018 | Essays | 0 comments

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Request for Proposal
Construction of New Intel IGC Project
08 Aug 2015
TABLE OF CONTENTS

  1. Project Summary……………………………………………………………………..…3
  2. Contract Issuing Details…………………………………………………………………4
  3. Meeting and Site Visit…………………………………………………………………..4
  4. Proposal Submission Timelines…………………………………………………………4
  5. Proposal Withdrawal and Modifications…………………………………………….…5
  6. Contractual Inquiries and Questions…………………………………………….….….5
  7. Investigation of the Site………………………………………………………..………5
  8. Competitive Negotiation…………………………………………………………….…6
  9. Security of the Proposal………………….………………………………………….…6
  10. Right for Proposal Rejection and Informalities Waiver………………………………..7
  11. Proposals Irrevocability…………………………………………………………….…..7
  12. Qualifications and Licensing……….……………………………………………….….7
  13. Addenda and RFP Clarifications……………………………………………………..…8
  14. RFP Cancellation……………………………………………………………………….8
  15. Acceptance of Proposals………………………………………………………………..8
  16. Qualified Proposers Interview Sessions………………….…………………………..…8
  17. Unsuccessful Proposers Debriefing……………………………………….……………9

Request for Proposal for Construction of New Intel IGC Project

  1. Project Summary

The foundational basis for the Request for Proposal for Construction of New Intel IGC Project under this circumstance inferred to as IGC seeks to select a construction firm (Allied Contractors) for purposes of providing professional and construction management services for the IGC Project. Essentially, Allied Contractors will play the role of member in the Project Team that will comprise of representatives from IGC, the architect in-charge of the project and responsible consultants as will set forth in the underlying chapters. The contracting company in this case will take up the responsibility of design integration and phases construction and further build on their existing pool of knowledge to come up schedules, develop construction estimates, abrogate labor conditions on site and further offer any probable assistance that I considered helpful in the phase prior to construction. Furthermore, it will be the duty for Allied Contractors to ensure that construction is undertaken under the estimated guaranteed maximum price. In accordance to the phased schedule, Allied Contractors will only commence the initial phase of construction when approval from the IGC board is given. In accordance to the terms and conditions of the RFP, amendments in the contract are acceptable at some point in the process of project. All the phases of the contract are therefore covered under this RFP herein and are to be adhered to the latter.

  1. Contract Issuing Details

Issuing office for the contract is:
The IGC Impetus, Maryland
Office of Procurement
Administration Building # 212
1092 Hill Drive Avenue
Temple Hills, Maryland 20748
This office shall act as the sole communication and contact point for IGC Group and any activities tied around preparation and submission of the RFP shall be communicated through the same office. Similarly, all queries tied around procurement of the project are to be done through the Issuance Office.

  1. Meeting and Site Visit

Meeting and site visits will be held on Wednesday, August 3, 2015 at 2.00 p.m. at the IGC Impetus Maryland office will act host to a pre-proposal conference which will thereafter be followed by a short tour to existing bidders of the site. Attendance for the pre-proposal is on a voluntary basis as opposed to being mandatory.

  1. Proposal Submission Timelines

Arrival of proposal should be before the issuance office on Monday24, August before 3.00 p.m. in order to ensure any kind of consideration. Proposers are required to ensure that their original proposals are clearly marked, further communication on price proposals will only be sent out to contractors who score the contract requisitions. Further date seclusions for Pricing Proposals will be determined upon the finalization of technical evaluations. For purposes of ensuring that there is timely receipting of submitted proposals, it is the mandate of proposers submitting their proposal via mail delivery to ensure that they allow sufficient time for delivery. Proposals that are submitted past the set deadlines will not be allowed under any circumstances.

  1. Proposal Withdrawal and Modifications

Timelines for proposal submission will be taken into account under this case, whereby in the event that any modifications or withdrawals of proposals will only be considered if there is written notice to the Issuance Office within the set timelines. Officers with authority within Allied Contractors will be needed to sign off on the notice of withdrawal.

  1. Contractual Inquiries and Questions

The Issuance office address above will act as the contact reference office and will be open within normal working hours on a daily basis apart from weekends when it will be closed all throughout. Deadline for queries submission is set for Thursday 17, 2015 by exactly 4.00 p.m. Any items that might influence the scope of the contract operations will be subject to conclusive conditions of the Addenda.

  1. Investigation of the Site

Once a proposer submits their proposal, it is concrete proof that they have taken an in-depth look and are satisfied of the working conditions presented to them inclusive but not tied to aspects of transportation, labor availability, water on site, waste disposal, materials handling and their storage and electricity availability. In the event that the proposer fails to familiarize himself with this kind of clause they will not be exempted from taking up the responsibility of covering the aforementioned proponents with regards to setting up the appropriate price estimates for undertaking the project. IGC Group shall not take any responsibility for any interpretations that are reached at by the Proposer of the information that has been made available.

  1. Competitive Negotiation

IGC Group has the mandate and reserves the right to award the project inclusive or exclusive of negotiations. Proposers that are considered as being susceptible for award qualification are the only ones who will be allowed to partake in the negotiation process. Waivers to the document will be made to the best interest of IGC specifically those considered as minor irregularities in the contract that are of immaterial and inconsequential nature.

  1. Security of the Proposal

Qualified proposers for the price proposal will be needed to abide by this RFP guidelines and are further required to comply with multiple security proponents of the proposal. Firstly, in the event that a contractor qualifies a price proposal submission, the limited price for the project is set at $100000.00 and they will be required to furnish the IGC with a bid bond that has been issued by a surety company that is licensed under the laws of Maryland State (Vernon, 2010). Furthermore, the set bond must be over 5% of the average amount of priced proposal figure. Secondly, security that will be allowed will only be tied around a bond that that satisfactory of the state requisitions, banker’s check or a trust account, pledges and bonds backed by the state, credit letters approved by the attorney general and from State Treasurer certified institutions, grant of certified real estate properties. Thirdly, in the event that the proposer who gets awarded the contract fails to execute the contract within an estimated timeline of 20 days upon award notification, they are to pay up an amount that is inferred as the difference in the proposer’s and the proposal accepted price as liquidated damages. The case of evaluation for the RFP usually is undertaken within prolonged timelines and any information tied around the evaluation is not to be released. With regards to this details, the award date is that which the proposal receives approval from the Public Works Board. Finally, when it comes to presentation of the Guaranteed Maximum Price, the approved contractual manager company will be needed to abide by the aforementioned requisitions to the latter. In the even the event that the contractual manager fails to abide by any of the aforementioned conditions set forth, they will have to pay up liquidated damages to IGC Group as the earlier case mentioned.

  1. Right for Proposal Rejection and Informalities Waiver

IGC Group reserves the right to come forth and reject proposals presented to them collectively prior to the award or under the State of Maryland interest and similarly under the same circumstances, IGC reserves the right to waive any irregularities found in any given proposal.

  1. Proposals Irrevocability

For a closed period of one hundred and fifty days from the date of proposal, the pre-construction phase of the project shall be irrevocable; only under written agreements between the client and contractor may these days be extended. Furthermore, the price proposal maintains an irrevocable status to the time of acceptance of the Guaranteed Maximum Price and contract amendment that will mirror the construction work to be undertaken (Collins, 2008).

  1. Qualifications and Licensing

Those bidding should be licensed contractors as required by the Maryland Construction Law and shall further submit proof of licensing upon submission of their proposal. IGC has the rightful mandate to require the contacted firms to demonstrate they have the capabilities of handling the Intel IGC Project and can satisfactorily deliver the contractual needs within the set timelines.

  1. Addenda and RFP Clarifications

In the event that a Proposer feels that there exists any kind of discrepancies within the RFP documents, they must within 10days prior to the due date of the proposals request clarification of the matter in question through the Issuance Office which will in return offer a written Addendum to the same contract. Circumstances such clarifications have not been requested prompt for a waiver in any claims made by the proposer. Explicitly, attention will be dedicated towards written requests; oral explanations to the same matter will be considered not binding.

  1. RFP Cancellation

IGC Group has the right to cancel the RFP partly or wholly at any given time they deem fit but only within the time prior to proposals opening.

  1. Acceptance of Proposals

IGC is under its full rights to either reject or accept any proposals presented to them, as a whole or partly that are regarded as a part of this RFP. Further, they can waiver minor irregularities in the proposals or push for negotiations with the proposers in question for purposes geared at ensuring that the interests of IGC are served to the fullest. IGC also has the right to make awards as a whole, partially or none at all.

  1. Qualified Proposers Interview Sessions

Individual presentations will be required of those proposers that have submitted their proposals and happen to have achieved the either the minimum or the requisite score to a board of IGC representatives. During the evaluation process, IGC similarly reserves the right to make regular visits to the proposer’s business operations place.

  1. Unsuccessful Proposers Debriefing

Following submitted written requests only, a debriefing of unsuccessful proposers shall be held within a submission time frame of fifteen days when the proposer became knowledgeable that there proposal was regarded as unsuccessful. Focus of the debriefing will only be limited to the specific unsuccessful proposal and under any given circumstances will include the inference of competing proposer’s proposals. The debrief will be undertaken in the earliest time possible upon the proposer gaining knowledge of their failed proposal and the procurement officer’s rationale for selection could be offered.
 

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